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Human Resources Associate

Apply now Job no: 510560
Position type: Staff
Location: New York
Categories: Human Resources

Posting Summary:
The Office of Human Resources at Teachers College, Columbia University is seeking a Human Resources Associate who will be responsible for providing high quality of service to students, faculty and staff, vendors, and prospective employees as well as supporting vital functions within the Office of Human Resources.

Job Summary/Basic Function:
Reporting to the Human Resources Administrative Manager, the Human Resources Associate will be responsible for supporting vital functions within the Office of Human Resources. The incumbent will provide the highest quality of service to students, faculty and staff, vendors, and prospective employees. The HR Associate will provide tier-one support for the overall employee experience including: onboarding, operations, employee events, employee inquiries and various departmental initiatives.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

Employee Experience 

  • Support the onboarding process by auditing daily onboarding reports, and collect and e-verify I-9 forms for employment eligibility of all new hires and rehires ensuring accurate completion consistent with federal guidelines.
  • Monitor data within the Electronic I-9/E-Verify system, and ensure compliance; and notifies employees and departments of E-Verify tentative non-confirmation results
  • Support the Administrative Manager to monitor, track, and update employment records of current employees with expiring employment authorization
  • Maintain and update new hire log
    Generate, complete and distribute employment verification and reference requests
  • Maintain confidential employee records and actions, and perform data entry into the Human Resource Information Systems.

Special Projects

  • Support the promotion and planning of HR programs, projects, activities and initiatives.
  • Support preparation for key annual initiatives such as Teachers College employee events, including the Long Term Recognition Event and Benefits Fair
  • Assist the Administrative Manager with special projects
  • Conduct research, assist in managing projects and timelines and participates as a hands-on contributor toward the successful implementation of various HR initiatives

General Support 

  • Provide tier-two support to Teachers College students, faculty and staff, vendors, and prospective employees.
  • Respond to inquiries in a timely manner, routinely troubleshoot to assist in solving problems and making appropriate referrals, as it relates to HR processes and procedures.
  • Provide back up coverage for the front desk as needed.
  • Coordinate HR training, events and learning and development program activities with HR teams including scheduling, registration and event logistics
  • Market available trainings to employees via the monthly training calendar and provide necessary information about sessions as requested
  • Partner with the Administrative Manager with updating and maintaining the content of the HR website and all outing HR communication to the Teachers College community.
  • Review, track and approve Marion Pratt Loans for all 707 and 2110 union employees.
  • Ensure all the necessary communications/notifications are launched to facilitate the new hire onboarding process
  • Other duties as assigned

Minimum Qualifications:

  • Bachelor’s degree or the equivalent in education, training, and experience
  • One year of professional office experience
  • Knowledge of or ability to quickly learn, the I-9 Employment Verification process and the Federal E-Verify System.
  • Ability to understand and operate in an environment with regulatory compliance requirements
  • Ability to maintain the highest degree of confidentiality and diplomacy at all times, possess a high level of professionalism and be customer-service driven and flexible in attitude
  • Strong computer skills including Microsoft Office and Google Suite as well as the ability to learn and use web-based technology.
  • Strong interpersonal, diplomacy, communication (written and verbal) and listening skills
  • Strong organization and prioritization skills
  • Demonstrate integrity and ethical practices
  • Demonstrated ability to manage multiple projects and deadlines with strong attention to detail.
  • Must have a genuine desire to serve and work with a diverse population of different cultures, and demonstrate patience and dedication to meet their needs.
  • Able to thrive in a fast paced, deadline oriented environment;
  • High learner mindset, in order to thrive and succeed in a strong, collaborative learning environment
  • Must maintain the highest degree of confidentiality and diplomacy, and adhere to Federal and FERPA guidelines.

Preferred Qualifications:

  • Prior Experience with Applicant Tracking or Human Resource Information Systems
  • Basic understanding of federal, state and local laws and regulations.
  • Prior experience in a Higher Education setting
  • Minimum two years of professional HR experience or two years internships
  • Knowledgeable in the I-9 Employment Verification and the Federal E-Verify System
  • Basic Knowledge of International visas
  • Knowledge of HR-related software programs, and understanding of HR functions and best practices

Salary Range:
$54,400 - $60,000

Advertised: Eastern Daylight Time
Applications close:

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In response to the COVID-19 Pandemic, Teachers College has decided to require COVID-19 vaccination for all employees who are physically reporting to campus on or after August 1, 2021. In accordance with New York state laws, the College will consider exemption requests from this vaccine mandate for religious and medical reasons, unless they cause Teachers College undue hardship (i.e. significant difficulty or expense), or pose a direct threat to the health and safety of others. For additional details on this policy and information on how to apply for a religious or medical exemption if selected for a position, please discuss with the hiring manager.

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