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Part-time Department Associate in Biobehavioral Sciences

Apply now Job no: 509085
Position type: Staff
Location: New York
Categories: Academic Advising/Support, Administrative/Professional

Posting Summary:
The Department of Biobehavioral Sciences is seeking a Part-time Department Associate to support the Director of Academic Administration (DAA) in a fast paced, professional environment.

Job Summary/Basic Function:
The Department of Biobehavioral Sciences is seeking a Part-time Department Associate to support the Director of Academic Administration (DAA) in a fast paced, professional environment. The ideal candidate must be detail-oriented, comfortable with complexity and able to handle confidential information responsibly. They must be a team leader who can work independently with minimum direct supervision, and able to report to the Director regularly and completely.

Reporting to the Director of Academic Administration, the Part-time Department Associate will be responsible for various office-related tasks such as budgeting, HR-related hiring reappointments, managing scholarships among other tasks.

The incumbent must be able to work up to 27 hours/week Monday through Friday.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

Budgeting

  • Review, update, and reconcile department and program budgets with DAA
  • Track index/account lines and submit budget change forms to cover payments and reimbursement as needed. Provide support to faculty in processing travel and conference related expense reimbursement (meals, membership, prof dev) using ChromeRiver and maintain and track budget for special indices (Seed, Provost Investment fund, Gift, Overhead)
  • Process payment and invoices for non-TC employees (guest speakers, consultants, etc) in Unimarket.
  • Review course schedule each semester and track student enrollment to pro-rate salary as needed and track course fees collected for each program.
  • Set up program budget spreadsheet each fiscal year and work with staff to record, maintain, and update report each semester.
  • Assist DAA to fill out budget related forms and follow ups. Manage student scholarships online.

HR administration

  • Assist with processing electronic transaction for reappointment salaries
  • Assist with reviewing timesheet log for work study and interim positions
  • Serve as timesheet proxy
  • Assist in resolving Payroll related issues, as needed
  • Support DAA with other HR-related paperwork such as Personnel Action Forms, late timesheets and requisitions

Other duties as assigned

Minimum Qualifications:

  • Bachelor's degree or equivalent in years of experience
  • One year office experience
  • Strong computer skills,(i.e. Microsoft Word, Excel, PowerPoint) as well as the ability to use web based technology
  • Strong proofreading and grammar

Preferred Qualifications:

  • Excellent organizational, analytical, critical thinking, interpersonal, and communication skills
  • Willingness to take initiative
  • Flexibility - Ability to work with conflicting demands

Advertised: Eastern Daylight Time
Applications close:

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In response to the COVID-19 Pandemic, Teachers College has decided to require COVID-19 vaccination for all employees who are physically reporting to campus on or after August 1, 2021. In accordance with New York state laws, the College will consider exemption requests from this vaccine mandate for religious and medical reasons, unless they cause Teachers College undue hardship (i.e. significant difficulty or expense), or pose a direct threat to the health and safety of others. For additional details on this policy and information on how to apply for a religious or medical exemption if selected for a position, please discuss with the hiring manager.

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