A Graduate School of Education, Health & Psychology

Posting Summary:
The Hollingworth Preschool at Teachers College, Columbia University is seeking an Office Support staff member to join our faculty. Hours: Monday through Friday from 8:30 - 1:30, and on Mondays from 3:10 - 4:00. This position will include training and continuous guidance from the director.

Job Summary/Basic Function:
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

Office Tasks:

• Assist the Preschool Director with implementing all aspects of the program including classroom supervision support when needed
• Demonstrate and maintain a professional, positive and respectful attitude towards members of the preschool and Teachers College community, all delegates and visitors
• Respond to inquiries from a wide variety of internal and external parties
• Answer emails and phone calls according to the protocols established by the director
• Run errands on campus and act as a liaison to different departments at Teachers College
• Assists preschool director with all administrative functions
• Maintain revenue and expense records
• Secure rooms as needed through Room Assignments
• Place request for tasks and work orders to Facilities

Faculty Professional Development and Training:

• Support the preschool director with development of training workshops and conferences for partner schools and programs
• Support the director with facilitating the onboarding of new teachers and ensures all certification for mandatory courses and medical records are in secure online files
• Maintain all teacher records; follow up with teachers if any records are missing, ensure deadlines are met
• Support teachers with developing independent inquiry projects for professional development

Maintaining Children’s Files:

• Collects all mandatory records for each student, communicate with parents when a child's file is incomplete, ensure deadlines are met
• Establishes and updates electronic record keeping for all student and teachers records
• Works with the preschool director to ensure that all Early Childhood Department of Health policies and protocols are accurately implemented in the program design and record maintenance

Communication and Documentation:

• Maintain ongoing communication with all stakeholders in the Hollingworth Center community
• Maintains the digital archives for the preschool library
• Coordinates Tasks with Units at Teachers College

Admissions and Exmissions:

• Set up and update electronic records for all new applicants to Hollingworth preschool
• Ensure records are complete
• Contact prospective and current parents as needed
• Set up and update electronic records for all Hollingworth students applying to kindergarten; Ensure records are complete
• Contact parents as needed
• Work with the director on additional components
• Support during open house events; attend school workshops

Supplies:

• Keeps office organized and tidy at all times
• Maintains inventory of supplies and materials, replenish supplies as needed with approval from director
• Order supplies via Unimarket
• ChromeRiver

Other Responsibilities as Assigned 

About Hollingworth Preschool:
Hollingworth Preschool is a program of The Hollingworth Center with the Department of Curriculum and Teaching at TC. Hollingworth Preschool is rooted in the ethos of Teachers College and grounded in the theories of John Dewey and Maxine Greene. As such, the preschool honors the capacity of each child, facilitates immersive learning as students create meaning, engenders social imagination, nurtures aesthetics, and is rooted in principles of social justice.

Minimum Qualifications:

• Early Childhood Educators at Hollingworth Preschool are committed to the following practices
• Anti-bias pedagogy
• Culturally responsive and inclusive practices
• Social and emotional learning
• Exemplary professional decorum
• Collaborative and respectful work
• Lifelong learning and reflective practice
• Detail-oriented and excellent reporting skills
• Excellent communication skills in person, via phone, Zoom, and email
• Excellent verbal, written communication, and interpersonal skills
• Excellent organizational and problem solving skills
• Proven ability to work in a fast paced environment
• Ability to multitask, take initiative, and follow through
• Computer proficiency including Google suite, universal platforms used at TC (training will be provided)
• Completed BA
• Beginning or in process MA or MEd at Teachers College

Preferred Qualifications:

• Ability to begin as soon as possible; commitment to the duration of the position 
  Monday through Friday, 8:30 - 1:30; Mondays from 3:10 - 4:00

Salary Range:

$25.00 - $25.00

Work Modality:

Onsite