A Graduate School of Education, Health & Psychology

Posting Summary:
The Office of Global Engagement (OGE) at Teachers College, Columbia University (TC) is seeking an International Program Coordinator to oversee operational functions, program coordination, and logistical support for global programs and partnerships.

Job Summary/Basic Function:
Reporting to the Executive Director of Global Engagement, the International Program Coordinator will be responsible for the logistical planning and operations of OGE, including study abroad enrollment coordination, on-site program management, and delegation logistics. The incumbent will work collaboratively with the Executive Director and the International Projects and Partnerships Manager to ensure smooth administrative operations, budget management, and execution of program activities and special projects.

CHARACTERISTIC DUTIES & RESPONSIBILITIES:

Administrative Operations:

• Liaise with various academic departments and administrative offices (e.g. Purchasing, TCIT, Accounts Payable) across the College to ensure that logistical requests are completed
• Coordinate stakeholder meetings, and support an effective office workflow by assisting staff, students and faculty
• Support the Intl. Projects & Partnerships Manager with the planning and execution of projects and events
• Coordinate meetings and delegation visits for faculty, senior leadership and international partners
• Handle inquiries by phone and email; and manage in-office visitors by directing foot traffic appropriately
• Prepare relevant reports on international engagement as needed
• Perform data entry tasks and maintain accurate records and databases for OGE

Program Coordination & Management:

• Coordinate study abroad enrollment processes, including application management, student communications, and enrollment documentation
• Oversee the internal cycle of the Fulbright U.S. Student Program, including tracking application deadlines, coordinating the Faculty Review Committee interviews, providing one-on-one student support, coordinating information sessions, and managing institutional endorsement processes
• Assist in coordinating the management of on-site programs, including Professional Development (PD) programs and study abroad initiatives
• Coordinate logistics for visiting international delegations, including scheduling, accommodation arrangements, transportation, and itinerary planning
• Organize pre-departure orientations and ongoing support for study abroad participants
• Maintain program databases and track participant information, program outcomes, and evaluation data

Budgeting & Student Staff Supervision:

• Manage OGE budgets, including processing departmental expenses, reconciling accounts, and managing invoices and Amex transactions
• Purchase office equipment and supplies; and occasionally source materials for OGE-led grant projects
• Maintain accurate records of all expenditures, and ensure compliance with internal audit requirements
• Supervise graduate student employees including doctoral research fellows, work-study students, etc.
• Design and facilitate orientation for student hires
• Oversee the student hiring process, including reviewing applications and coordinating interviews

Other duties as assigned 

Minimum Qualifications:

• Bachelor's degree or the equivalent in education, training and experience
• Two (2) years of relevant experience
• Ability to manage operational budgets of $50K+ per year
• Strong computer skills (i.e.Google Suite, Microsoft Word, Excel, PowerPoint, Access), and the ability to use web-based technology
• A strong writer with the ability to quickly research, draft and edit large volumes of content
• Ability to communicate clearly and effectively, presenting information in a positive manner to individuals from diverse cultural backgrounds
• Must have the ability to maintain the highest degree of confidentiality and exercise diplomacy at all times
• Ability to work both independently and collaboratively as part of a team
• Ability to effectively manage multiple projects simultaneously
• Ability to work early mornings or late evenings as needed to accommodate international time zones, visiting delegations and other relevant events

Preferred Qualifications:

• Master's degree in relevant field
• Three (3) years of relevant experience
• Experience with administrative practices in higher educational institutions
• Experience with Banner, Unimarket, PageUp, TerminalFour as well as managing and maintaining websites
• Fluency in at least one foreign language and/or experience living abroad

Salary Range:

$62,400.00 - $78,000.00

Work Modality:

Hybrid

Competitive Compensation and Benefits 

The salary range reflects the College’s good faith and reasonable estimate of the compensation for the position at the time of the job posting.  Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Our benefits contribute significantly to the total compensation package that includes medical, dental, vision, and supplemental insurance plans; flexible and hybrid work schedules; tuition remission; life insurance; short and long-term disability insurance; an exceptional employer retirement matching program; health savings accounts (HSA), flexible spending accounts (FSA), Public Service Loan Forgiveness eligibility, and a robust Employee Assistance Program (EAP).

Hybrid

Teachers College maintains a hybrid work environment, which provides employees with flexible work arrangements while ensuring we preserve the important aspects of our unique in-person college-campus culture. Depending on role and business needs, colleagues will either work onsite or in a hybrid model (a combination of in-office and virtual days). Employees are expected to live within a 150-mile radius of the College.